How Noon POS works

When Noon POS opens for the first time, enter the license key supplied by SmartINB and select Activate. An internet connection is required for this initial activation.

The guided setup collects the essential information Noon POS needs to prepare your workspace. Work through each screen in order, then save the setup to create the company account.

• Choose the language used throughout the application.
• Enter the company name. A Latin name and company logo are optional, although adding a logo is recommended for a more complete business profile.
• Add the company phone number and, if available, its email address and physical address.
• Create the administrator account by entering a username and secure PIN.
• Select the company's primary currency, review the information, and select Save Setup.

After signing in, the dashboard provides an immediate overview of business activity, key statistics, and shortcuts to common actions.

The main navigation is organized into nine areas: POS System, Dashboard, Sales, Purchase, Expenses, Cash, Stock, Partners, and Settings. Together, these sections cover the daily commercial and administrative workflow.

Use the dashboard for a quick operational check, then move through the sidebar to reach the task you want to complete.

The Company Settings page allows you to manage the core information used throughout the system. These settings include company details, contact information, language, and time zone, all of which directly affect invoices, reports, and the overall application experience.

The User Management page allows administrators to control all user accounts that can access the system. From this page, administrators can create new users, review existing accounts, manage permissions, reset PINs, and activate or deactivate users when required.

The users table displays the username, full name, assigned role, current account status, and the actions available for each user.

Noon POS supports two user roles. The Administrator has full access to configure and manage the system, while the POS User is dedicated to processing daily sales transactions through the Point of Sale only.

The Units Management page allows you to define and organize all measurement units used throughout Noon POS. Units are assigned to products and are used in inventory management, purchasing, sales, and stock movement to ensure consistent quantity tracking.

Before creating products, it is recommended to define all required measurement units such as Piece, Box, Kilogram, Gram, Liter, or any custom unit used by your business.

The page combines unit creation, editing, searching, and deletion in one place, making it easy to maintain an organized product catalog while ensuring consistent inventory records.

The Tax Management page allows you to define and maintain all tax rates used throughout Noon POS. Taxes are applied automatically during purchasing and sales transactions, helping ensure accurate invoice totals and financial calculations.

Before creating purchase or sales invoices, it is recommended to define all tax rates required by your business, such as VAT, Sales Tax, or any custom tax applied in your country or organization.

The page combines tax creation, editing, searching, and deletion in one place, making it easy to maintain a consistent tax structure across all financial transactions and reports.

The Currency Management page allows you to define all currencies used within Noon POS, including their symbols and exchange rates. These currencies are used throughout sales, purchasing, fund management, financial transactions, and currency conversion.

Before using the system, it is recommended to define all currencies required by your business, including the currency name, Latin name, code, symbol, and exchange rate to ensure accurate financial calculations.

The page combines currency creation, editing, and deletion in one place while displaying all configured currencies together with their current exchange rates, making it easy to maintain accurate financial records.

This section explains how to manage financial funds inside Noon POS, starting from creating and monitoring funds, recording income and expense transactions, and finally transferring money between different funds with support for multiple currencies and exchange rates.

Funds are the central point for managing money movement inside the system. Multiple funds can be created based on business needs, such as cash funds, bank accounts, or different currency funds.

The system allows all financial transactions to be recorded in an organized way while maintaining a complete history of every income, expense, and transfer operation to ensure accurate financial tracking and reporting.

The Product Management page in Noon POS provides complete control over all products in the system, starting from creating products and defining their basic information, through managing prices, quantities, barcodes, and units, to tracking inventory movements and identifying all product stock-in and stock-out operations.

Product Management is one of the core sections of the system, where the product database used in sales, purchases, inventory management, and POS operations is created and maintained.

The page provides all required tools for adding products, updating their information, importing large numbers of products at once, and reviewing movement records to identify the source of every inventory increase or decrease.

Organizing product data correctly improves invoice accuracy, inventory tracking, and the quality of financial and operational reports.

The Partners Management page in Noon POS allows you to manage partner accounts, maintain their basic information, record deposits and withdrawals, and review their complete financial transaction history, providing accurate tracking of each partner's balance.

Partners Management is used to register all individuals or entities participating in the business capital or involved in financial transactions within the system while maintaining a complete history of all balance-related activities.

Through this section, you can create new partners, update their information, record deposits and withdrawals, and review every financial transaction related to each partner to ensure accurate financial records.

The system automatically calculates each partner's current balance based on the opening balance together with all subsequent deposit and withdrawal transactions.

The Supplier Management page in Noon POS allows you to register suppliers, monitor their financial balances, manage their basic information, record supplier payments, and review a complete account statement including purchase invoices, payments, and purchase returns, providing accurate control over all supplier liabilities.

Supplier Management is used to organize all supplier records and maintain a complete financial history for every supplier within the system.

From this section, users can create new suppliers, update supplier information, record payments, and review every financial transaction generated from purchases, payments, and purchase returns.

The system automatically calculates each supplier's outstanding balance based on the opening balance, purchase invoices, recorded payments, and purchase returns, ensuring accurate accounts payable management.

The Purchase Management module in Noon POS provides a complete solution for managing the entire purchasing cycle, from creating purchase invoices and linking them to suppliers to recording payments, tracking outstanding balances, processing purchase returns, and reviewing detailed invoice information. The system also updates inventory and financial records automatically to ensure accurate and efficient purchasing operations.

Purchase Management is used to record all product purchases from suppliers while automatically updating inventory and linking every purchase invoice to its corresponding supplier, ensuring complete tracking of procurement activities.

Purchase invoices can be saved as unpaid, adding their value to the supplier's outstanding balance, or saved as paid immediately, allowing Noon POS to automatically create the payment transaction, deduct the amount from the selected cash fund, and record all related financial movements.

The system provides complete purchasing tools, including editing eligible invoices, recording supplier payments, processing purchase returns, monitoring payment status, and automatically calculating taxes, discounts, subtotals, and net totals while maintaining a complete financial history for every purchase invoice.

The Sales area brings together sales invoices, sales returns, and customer records. The invoice list is ordered newest first and can be searched or filtered to locate a specific transaction quickly.

The invoice table shows the invoice number, customer, date, subtotal, tax, net total, payment status, and the actions currently available for that record.

Adding a payment directly from an invoice settles its full outstanding balance. To record a partial payment, open the relevant customer record and add the payment there.

The Sales Return page lists invoices that have been returned either fully or partially. Returns can be searched and filtered from this page, but a new return must be started from the original sales invoice.

• Filter invoices by date range, customer, payment status, return status, or minimum and maximum invoice total.
• Select Add Invoice to create a detailed sales invoice. Choose a customer, enter the invoice date, name, and description, add the items, apply any discount and tax, then save it as paid or unpaid.
• Use View to open the complete invoice details. Paid invoices can also be used to create a full or partial sales return by selecting the returned items and quantities and adding optional notes.
• Unpaid invoices provide additional actions, including Edit, Add Payment, and Delete.

The Customer Management page in Noon POS provides an integrated system for managing customer data and their financial accounts. It allows adding customers, tracking their balances, recording payments, and reviewing all financial transactions associated with each customer. This helps businesses easily and accurately manage future sales and financial collections.

Customer Management is used to store customer data and link it to all sales transactions and financial operations within the system.

The system allows adding new customers with the option to record an opening balance when needed, and to track outstanding or paid amounts for each customer.

Customer payments can be recorded directly through the system, where the customer balance and cash drawer are automatically updated according to the transaction type.

Noon POS provides a detailed page for each customer displaying all related financial transactions, invoices, and payments for complete account monitoring.

The Expenses section helps you record, organize, and monitor all business expenses. It provides complete control over expense categories, expense creation, payment tracking, and financial movements to help you understand where money is being spent.

The Expenses module is designed to simplify daily expense management by allowing businesses to create expense categories, record new expenses, and track payments from company funds.

Each expense can be linked to a category, payment source, date, and additional notes. This creates an accurate financial history and helps generate clearer reports about business spending.

The POS System is the cashier's primary workspace. Products occupy the main area, while the current customer, cart, adjustments, and checkout controls remain visible alongside them.

At checkout, choose Single fund to send the full payment to one cash or bank fund. Choose Split payment when the customer is paying through more than one fund, then assign the appropriate amount to each one.

Once the sale is completed, Noon POS records the transaction and automatically prints the receipt when a printer is connected and configured.

• Use Daily Invoices to review sales completed during the current day.
• Connect a supported scale when selling products by weight, search for products by name, or refresh the product list when needed.
• Open Customer Display to give the customer a separate view of the current cart, or use the account control to sign out securely.
• Add products to the cart, adjust quantities, select a customer when required, or clear the cart to begin again.
• Use Change Total for small final-total adjustments—for example, changing 5.01 to 5.00—then select Checkout.